Duties and Responsibilities
1. Assist in technical support to the formulation and management of WPS programmes Participate to provide inputs to the annual workplan and budget as required; Help the team in the implementation of programme activities; Support to review and coordinate the submission of implementing partner financial and narrative reports; Identify sources, gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team. Provide administrative support for the audit of programmes/ projects and support implementation of audit recommendations;
2. Provide technical inputs to the financial management of the WPS Programme Unit Assist with administrative support in monitoring and preparation of budget and the finances of programmes/projects; Prepare PO packages for development projects events as required; Create projects in Atlas, prepare budget revisions, revise project awards and status, determine unutilized funds and the operational and financial close of a project;
3. Contribute to building partnerships and resource mobilization strategies Participate to provide inputs to resource mobilization strategies ; Maintain information and databases; Provide inputs to relevant documentation such as project summaries, conference papers, briefing notes, speeches, and donor profiles.
4. Provide inputs to advocacy, knowledge building/sharing and communication efforts Support the organization of advocacy activities and campaigns events, trainings, workshops and knowledge products; Assist with updating communication platforms, including social media and the preparation of newsletters and media content; Proofread English and Arabic translated documents and assist with translation or interpretation as required. Assist in the organization of trainings for the office staff and partners on programme and operations related issues; Help the team in the organization of local and regional events under the WPS Projects, with a particular focus on communication and visibility; Assist when required the Communications Officer to prepare media reports of humanitarian and development related reports.
5. Provide administrative support to the WPS Programme Unit Make all logistical arrangements for organization of meetings, workshops, events, and missions; Draft minutes in meetings as required; Assemble briefing materials and prepare power-point and other presentations, in collaboration with the WPS Programme team; Organize and coordinate filing of documents and maintain mailing lists; Perform any other communication, administrative and logistical duties as requested by the WPS Programme Officer. Deliverables Timelines Monthly report on:
• Programme activities and their results;
• Programme expenditures;
• Communications of the programme;Monthly
Core Values Respect for Diversity; Integrity; Professionalism.
Core Competencies Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example. Please visit this link for more information on UN Women’s Core Values and Competencies:
Functional Competencies Knowledge of programme management; Ability to create, edit and present information in clear and presentable formats; Ability to manage data, documents, correspondence and reports information and workflow; Good financial and budgeting skills; Good IT skills.
Required Skills and Experience
Education: Bachelor’s degree or equivalent in Business Administration, Communication, International Relations or related field.
Experience At least 1 years of relevant work experience in development programme/project implementation, coordination, monitoring and evaluation, donor reporting and capacity building is required; Experience in WPS is required; Experience in country and/or region is required Experience coordinating and liaising with government agencies, international donors and CSO partners is a strong asset; Previous UN Women experience is a strong asset.
Language requirements Fluency in English and Arabic is mandatory Knowledge of French is an asset
Individual consultants will be evaluated based on the following methodology: Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for the financial evaluation.
Criteria Weight Technical: 70% (70 points) Education: 20 points Experience 30 points Language 20 points (16 for required; 4 for the asset)
Financial: Lowest Financial Proposal: 30% (30 points)
The points for the Financial Proposal will be allocated as per the following formula: Contract will be awarded to the technically qualified consultant who obtains the highest combined score (financial and technical); The points for the Financial Proposal will be allocated as per the following formula: (Lowest Bid Offered*)/ (Bid of the Consultant) x 30; 'Lowest Bid Offered' refers to the lowest price offered by Offerors scoring at least 49 points in the technical evaluation.
Interested Individual Consultants must submit the following documents/information to demonstrate their qualifications:
• A cover letter with a brief presentation of your consultancy explaining your suitability for the work and link to portfolio of work;
• UN Women Personal History form (P-11) which can be downloaded from ;
• Personal CV; and Financial proposal; Proposed inclusive monthly rate.